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Staff Severe Weather Procedure

Severe Weather Procedure — Staff Information

Cincinnati Public Schools' severe weather procedure aims to keep our students and staff safe while maximizing students' instructional time. All supervisors should communicate with their staff about plans to respond to these procedures. All employees are expected to know the severe weather procedure as it applies to them and to contact their supervisors with questions.

  • CPS' severe weather procedure allows the Superintendent two options: Close schools, or delay picking up yellow-bus riders by two hours to allow time for conditions to improve.
    • 2-Hour delays only pertain to elementary schools
  • Regardless of the option, no student should be turned away from a school. Principals should arrange staffing  assignments to ensure schools are open at regular start times; each school must have a coverage plan to ensure students are supervised and safe.
  • After-school day-care programs operated by private organizations cannot be cancelled by principals. CPS rarely will dismiss schools early; if this occurs, staff should be prepared to contact parents.

Telework Policy:

  • Central Office Staff may work from home when schools are closed due to snow/ice if their telework request form is approved.
    • The episodic box must be checked on the Telework Request Form.
    • Each department must work with their leadership to ensure some onsite team representation during snow/ice days, unless the city declares a level 3 snow emergency.
  • Principals/Assistant Principals may work from home when schools are closed due to snow/ice if their telework request form is approved.
    • The episodic box must be checked on this form.
    • However, principals must have a coverage plan to ensure students are supervised and safe if they arrive at school — regardless of 2-hour delay or closed due to snow/ice or cold weather.

Employees Report to School or Work as Follows: (Some staff may be asked to report to work regardless of info below.)

Impacted Group

Elementary

2-Hour Delay Snow/Ice

Elementary

2-Hour Delay Cold

High School

2-Hour Delay Does Not Apply

All Schools Closed

Closed Snow/Ice

All Schools Closed 

Closed Cold

Teachers/CFT/Parapros/Assit. School Com. Coord.
 

Yes — Regular Time Yes — Regular Time Yes — Regular Time No Yes — Regular Time

Principals/APs/Central Office Administrators

Yes — Regular Time Yes — Regular Time Yes — Regular Time *Please see Telework Policy Yes — Regular Time

Building Engineers/Custodial

Yes — Regular Time Yes — Regular Time Yes — Regular Time Yes — Regular Time Yes — Regular Time

Clerical (CFOP)

Yes — Regular Time Yes — Regular Time Yes — Regular Time No Yes — Regular Time

Lunroom Workers/Security

Yes — Regular Time Yes — Regular Time Yes — Regular Time No Yes — Regular Time

Community Resourse & School Com. Coordinator

Yes — Regular Time Yes — Regular Time Yes — Regular Time No Yes — Regular Time

Substitute Employees — Long term

Yes — Regular Time Yes — Regular Time Yes — Regular Time No Yes — Regular Time

Substitute Employees — Short term (daily)

Yes — Regular Time Yes — Regular Time Yes — Regular Time No No

Note: If an employee is scheduled to work and does not report, the employee must take personal or annual leave (if applicable) to be paid. Employees may use sick time if they or their family members are sick. If the City of Cincinnati and/or Hamilton County declare a Level 3 Snow Emergency, all employees should stay home. (Level 3 = most severe level in weather-alert system) If an employee's county of residence declares a Level 3 Snow Emergency, the employee should stay home.

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