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Staff Severe Weather Procedure

Information for CPS Staff During Severe Weather   

Cincinnati Public Schools’ severe weather procedure aims to keep our students and staff safe while maximizing students’ instructional time.

  • All supervisors should communicate with their staff about plans to respond to these procedures.
  • All employees are expected to know the severe weather procedure as it applies to them and to contact their supervisors with questions. 

CPS’ severe weather procedures allow the Superintendent two options:

  • Close schools
  • Delay picking up yellow-bus riders by two hours to allow time for conditions to improve.

CPS rarely will dismiss schools early; if this occurs, staff should be prepared to contact parents.

Regardless of the option, no student should be turned away from a school. Principals should arrange staffing assignments to ensure schools are open; each school must have a coverage plan to ensure students are supervised and safe. After-school day-care programs operated by private organizations cannot be cancelled by the principal. 

If elementary schools have a two-hour yellow bus delay:

  •     All staff at schools and Central Office report at regularly scheduled times
  •     High schools do not have two-hour delays; all staff and students report at regularly scheduled times

If schools are closed due to extreme cold (or hot) temperatures:

  • Report to Work (regular start time):  Administrators, principals, assistant principals, teachers, paraprofessionals, clerical staff, lunchroom workers, security, school resource coordinators, assistant/school community coordinators, long-term substitute employees, building engineers, maintenance personnel, custodians, truck drivers, warehouse staff 

If schools are closed due to snow or ice:

  • Report to Work (regular start time):  Administrators, principals, assistant principals, building engineers, maintenance personnel, custodians, truck drivers and warehouse staff 
  • Do Not Report to Work:  Teachers, paraprofessionals, assistant/school community coordinators, clerical staff, lunchroom workers, security, community resource coordinators, school community coordinators, long-term and short-term substitute employees 

Employees and students report to school or work as follows:  (Some staff may be asked to report to work regardless of information below.) 

Impacted Group

Elementary
2-Hour Delay
Snow/ Ice

Elementary
2-Hour Delay
Cold

High School
2-Hour Delay
Does NOT Apply   

All Schools
Closed
Snow / Ice
All Schools
Closed
Cold
Students Yes Yes Yes - Regular Time No No
Teachers/CFT/ Parapros/ Assis. School Com. Coord. Yes -Regular Time Yes - Regular Time Yes - Regular Time No Yes -Regular Time
Principals/APs/Central Office Administrators Yes - Regular Time Yes - Regular Time Yes - Regular Time Yes - Regular Time Yes - Regular Time
Building Engineers/Custodial Yes - Regular Time Yes - Regular Time Yes - Regular Time Yes - Regular Time Yes - Regular Time
Clerical (CFOP) Yes - Regular Time Yes - Regular Time Yes - Regular Time No Yes - Regular Time
Lunchroom Workers/ Security Yes -Regular Time Yes - Regular Time Yes - Regular Time No Yes - Regular Time
Community Resource & School Com. Coord Yes - Regular Time Yes - Regular Time Yes - Regular Time No Yes - Regular Time
Substitute Employees – Long term Yes - Regular Time Yes - Regular Time Yes - Regular Time No Yes - Regular Time
Substitute Employees – Short term (daily) Yes- Regular Time Yes - Regular Time Yes - Regular Time No No

Note: If an employee is scheduled to work and does not report, the employee must take personal or annual leave (if applicable) to be paid. Employees may use sick time if they or their family members are sick.

If the City of Cincinnati and/or Hamilton County declare a Level 3 Snow Emergency, all employees should stay home. Level 3 is the most severe level in the weather-alert system. If an employee’s county of residence declares a Level 3 Snow Emergency, the employee should stay home.

Severe Weather Procedure - Staff  (one-page printable PDF - updated 11-27-2018)

 

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