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Registration Documents

Documentation needed to register your child

The following documents must be submitted when registering a child. 

The first three documents are for preschool registration only, along with the nine following documents: 

  • Well Child Check / Physical Form — good for 12 months (Preschool only)
  • Medical/Dental Insurance Card (Preschool only)
  • Proof of Income - within the last 30 days (Preschool only) 
  • CPS Student Registration Information Form (filled out)
  • Child's Birth Certificate — How to obtain copy of child’s birth certificate
  • Custody agreement/court order if parents are separated or divorced (if applicable)
  • Court-ordered guardianship papers if the student resides with someone other than a biological parent
  • Immunization record
  • Parental proof of identity (photo ID or passport)
  • IEP (Individual Education Program) and/or 504 documentation (if applicable)         
  • Previous school records (if applicable)
  • Proof of Address/Residency within CPS District - One item from list below: 
    • Homeowner Deed – printout from Hamilton County auditor’s website
    • Homeowner/Renter Insurance Statement – dated within the last 12 months
    • Property Tax Statement – dated within the last 12 months and addressed to parent at the residence
    • Gas/Electric/Water Statement (not a cable bill) - dated within the last 30 days
    • Mortgage Statement – dated within the previous 60 days and addressed to parent at the residence
    • Federal or State  Income Tax Returns – dated within the last 12 months
    • Rental Agreement – signed by both landlord and tenant, and including landlord's contact information
    • Any piece of mail dated within the last 30 days from the federal, state or local government, such as Hamilton County Job & Family Services, Social Security Office, Child Support Enforcement Agency, etc.
    • Construction Contract that includes a sworn statement describing the location of the house to be built and stating the parent’s intention to reside there upon completion

Note for Proof of Address/Residency documentation:

  • CPS accepts Parent Residency & Property Owner Affidavits. 
  • CPS does not accept any notarized statements as proof of residency.

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