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How To Submit a Grant

The solicitation of grant funding is a major component in supporting Cincinnati Public Schools' teachers, schools, administrators, parents and community groups involved in the collaborative design and implementation of academic programs and initiatives for our students.

The Grant Administration and Compliance (GAC) Committee serves as the clearinghouse for all grants sought for the benefit of our schools and students, including the following situations:

  1. Grants requiring CPS as the lead applicant or fiscal agent;
  2. Grants requiring a letter of support from CPS; and
  3. Grants requiring neither application by the district or letter of support, but are community partner applications that serve CPS students in CPS buildings.

Oversight of all grant requests ensures that the district is sufficiently prepared and staffed to handle the administrative support required in the execution of grant programs. Consistent coordination and tracking of all grant requests and awards allows CPS to quantify the full impact of community resources being developed by our schools and community partners.

Before Submitting a Grant

When CPS is the lead applicant or fiscal agent —
If the grant opportunity specifies that the applicant must be a school or a school district, Cincinnati Public Schools will be the applicant and fiscal agent.

  1. Review Guidelines for Grant Applications.
  2. Complete and submit appropriate sections of the Grant Proposal Summary Form no later than 30 days prior to the grant submission deadline, including the following:
  • Name of CPS grant requestor (All grant requests must have a CPS employee as sponsor.)
  • Short description of your project
  • Web link to the RFP (Request for Proposals, if applicable)
  • Confirmation from the school's principal that he/she understands the roles and responsibilities of the grant, if awarded.
  • If a new community partner is involved, confirmation from the school’s LSDMC that the partner understands the roles and responsibilities of the grant, if awarded.
  • Any administrative expectations of the school's principal and/or staff.
  • Description of additional partners collaborating on the preparation of the grant, and whether any of these partners will be beneficiaries of the award.
  • Timeline for submission of the grant and any components expected from CPS in preparation for submission of the grant, including data needs, letters of support, etc.
  • Name and contact information for the grant writer. If grant-writing assistance is needed, contact CPS' Grant Writer at (513) 363-0338 for possible assistance.

Upon receipt of the Grant Proposal Summary Form, the GAC Committee will seek approval from district leadership to proceed with the application. The decision to approve the grant application will be communicated by the district's Grant Writer to the applicant within 10 business days after receipt of the Grant Proposal Summary Form.

When CPS is NOT the lead applicant or fiscal agent —
If the grant opportunity requires only a letter of support from the district and CPS is not specified as the fiscal agent:

  1. Review the Guidelines for Grant Applications.
  2. Complete and submit the Letter of Support Request Form no later than 10 days prior to your submission deadline, including the following:
  • Short description of your project (including targeted schools/students, etc.)
  • Grant submission deadline
  • Full contact name, title and address of the recipient to include on the letter
  • Outline or draft of the letter
  • Name and contact information for the grant writer or program contact
  • Note: Successful grantees will be expected to provide financial reports and progress updates to the partner school’s principal and LSDMC throughout the grant award.

For information on available grants or to request help with a grant, contact:

Terry Davis
District Grant Writer
(513) 363-0166
DavisTe@cps-k12.org

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