Cincinnati Public Schools seeks contracts with businesses and organizations that provide the most efficient use of taxpayers' dollars, while offering high-quality goods and services.
CPS New Supplier Registration
Cincinnati Public Schools has a new registration link for current and interested suppliers. If you are a current supplier, you will still need to register to receive an email with information on bid notification/view bid/submit a bid response.
If you are interested in doing business with Cincinnati Public Schools, you will need to register as an interested supplier to receive notifications when new bids are opened.
Please note: this registration does not make you an approved supplier. Your registration only gives us information to email you when a new bid is open for your goods, services, etc.
A Valid Purchase Order Is Needed For Payment
A valid Purchase Order (a purchase order issued within the fiscal year when the purchases are made or services are provided) is required before providing goods or services for Cincinnati Public Schools. The purchase order is considered the contract/fiscal office certificate to approve purchase commitments and to encumber funds against the applicable appropriation account(s) as required by division (D) of section 5705.41 of the Ohio Revised Code. Every such contract made without such a certificate shall be void, and no warrant shall be issued in payment of amount due thereon.
All vendors should include the Purchase Order number on all invoices submitted for payment to the Office of the Treasurer, P. O. Box 5384, Cincinnati, OH 45201. This will ensure that proper payment is given within the time allotted on CPS' Terms and Conditions. An invoice submitted without a Purchase Order number could result in a delay of payment.
Questions? Call CPS' Purchasing Department: (513) 363-0460
Supplier Diversity Program
Cincinnati Public Schools purchases a wide variety of services, materials and equipment. CPS’ Supplier Diversity Program is the district’s effort to expand contracting opportunities to include more minority-owned and female-owned businesses, and small business enterprises (i.e. MBE, SBE, EDGE).
All CPS Requests for Proposals (RFPs), Request for Quotes (RFQs) and other bid documents will include the following statement:
If Vendor has operations (production, sales, administrative) physically located in the City of Cincinnati, then Vendor should develop procurement and contracting strategies aimed at supporting Cincinnati Public Schools’ Supplier Diversity development program. Strategies shall include sourcing methods, goals, reporting, and efforts to encourage partnerships with local, small, disadvantaged and minority-owned businesses. Vendor shall use its best efforts to use such Business Enterprises.
CPS' Board set specific inclusion goals for the Facilities Master Plan.
Board Policies & Resolutions
- Determination of Lowest Responsible Bidder — Board Policy 6320.01
- Local Hire Policy — Board Policy 6320.02
- Equal and Fair Opportunity in Contract Employment and Business Opportunities — Board Policy 6450
- Equal and Fair Opportunity — Board Resolution
Small & Disadvantaged Business Enterprises
- NAICS/SIC Codes Information
- Small Disadvantaged Business (SDB)
- SBA Certifications or Qualification Requirements
- "Ask SBA" SBA Information locator
- Small Business Administration (SBA)