Enrollment
Enrolling students into Cincinnati Public Schools is an easy-to-follow process that is handled at the individual schools.
It's a one-step process to enroll (also called registering) in a neighborhood school and a two-step process to enroll in a School of Choice.
Neighborhood Schools
- Step 1:
The parent (or legal guardian) goes to the child's assigned neighborhood school and turns in the five-page Student Registration Information Packet. The packet is available from the school or can be printed from the Web. (See column at right.)
Schools of Choice
- Step 1:
The parent (or legal guardian) fills out an application form required for entry into a School of Choice, which are the magnet elementary schools and all high schools. (This step does not apply to eighth-graders who apply onine at school.) Acceptance of the application is determined by such things as how much classroom space is available in the building and whether the student is eligible for the program. Application forms are available at the school or can be printed from the Web.
- Step 2:
After the student's application is accepted, the parent fills out the five-page Student Registration Information Packet and turns it in at the school. The packet is available from the school or can be printed from the Web. (See column at right.)
New Enrollment
Only a parent or legal guardian may enroll a student. A legal guardian must present proper documentation (custody given by court or accredited agency).
The parent/guardian of a student who is new to the Cincinnati Public School District should bring the following documents to the school:
- Proof of address
- Birth certificate
- Health record
- Final report card
- Verification of kindergarten attendance, if entering first grade
Student Registration Information Packet
The parent/guardian will be asked to complete a five-page Student Registration Information Packet. The packet should be updated if information changes. Here are a few tips to help you fill out the forms correctly.
Student Information Section
- Name (last, first, middle) — the student's name as it appears on the birth certificate or legal document
- Birth Date — the original birth certificate or copy validated by the county registrar, or other acceptable documentation. School officials will copy the birth certificate to keep with a child's records.
- Proof of Immunization — Parents have 14 days to present immunization records, or the child may be excluded from school. School officials will make copies of the child's records and keep them in the child's Cumulative Folder.
- Social Security Number — the Social Security number of the student, if available
- Phone Number — the number at the address where the student lives
- Proof of Address — The parent/guardian must show a valid proof of address such as a lease agreement or current utility bill (telephone, gas/electric) with the parent/guardian's name on it. School officials will verify that the student is enrolling in the correct school by checking the address number and street name in the district's Street Layout Guide.
- Race — Parents/guardians find their child's race from among six categories listed on the form. Please note that once a race is declared it cannot be changed.
Prior Education Section
- The parent should provide the last grade report or transcript from the child's previous school. If a report card is not available, the school will enter an "anticipated grade level."
- Request for Records Section — This section must be completed by the parent/guardian so the school can request the student's records from the previous school.
Transferring In
If a student is transferring from another school within the Cincinnati Public School District's boundaries (including public, private and parochial) the parent/guardian will be asked to provide:
- Proof of address
- Final report card
The parent/guardian will be asked to completed the five-page Student Registration Information packet (see New Enrollment section for tips).
Re-entry
If the student is returning from outside the district to the same school in the same school year, the parent/guardian will be asked to provide the following documents:
- Proof of address
- Final report card
- Verification of kindergarten attendance, if entering first grade
In addition, the school will ask the parent/guardian to review the five-page Student Registration Information Packet to update any incorrect information.
Leaving the District
If a student is leaving Cincinnati Public Schools, the parent/guardian should come to the school and fill out a withdrawal form.
Student Records
Responsibility for maintaining an individual student's records rests with the school the child currently attends. However, parents and guardians can help keep school records accurate by:
- Providing accurate information supported by the proper legal or other required documents.
- Keeping the school informed of changes in address and other information.
