Building Maintenance

Maintenance is Key Pledge in Facilities Master Plan

It's not enough to renovate old buildings or build new ones. It's also vital to maintain them for continued future use. Building maintenance is an integral part of CPS’ Facilities Master Plan, launched in 2002 to rebuild and fully modernize the district’s aging fleet of buildings over ten years.

The state, which partners with CPS on the master plan, requires that money be set aside from the beginning to keep the fixed-up schools in shape in the future. The Ohio School Facilities Commission (OSFC), the agency in charge of the statewide school-building campaign, requires districts to continue to commit money for maintenance for 23 years after the last new or renovated building is completed.

At the start of the plan, the Cincinnati Board of Education committed to spend $77.8 million over an 11-year period for maintenance on buildings constructed or renovated within the Facilities Master Plan. Acknowledging that maintenance is vital, the Board also committed one mill, or $6 million a year, of the November 2000 operating levy solely to building maintenance.

CPS' Facilities Department faces challenges as the Facilities Master Plan continues to roll out. Among the challenges is the added work of maintaining current buildings plus the new ones during several years of overlap. "Maintenance responsibilities will peak in 2011 at 8.2 million square feet of buildings needing attention (up from 7.5 million square feet in 2004)," said Mike Burson, Facilities Director.

The maintenance budget is projected to grow to $13.6 million by 2014.

A computerized work-order system, introduced in 2003, speeds the completion of repairs in Cincinnati Public Schools’ buildings. The interactive system handles repair requests from schools and offices more efficiently. For example, the work-order system automatically schedules preventive-maintenance work to keep equipment running well.

With the computerized system, work orders are sent directly to the technician in the field via either handheld or laptop computers. Technicians access information about machinery or equipment — such as the details of a furnace’s service warranty — to find out quickly the availability of parts and submit data back to a foreman.