Maintenance is Key Pledge in Facilities Master Plan
It's not enough to renovate old buildings or build new ones. It's also vital to maintain them for continued future use. Building maintenance was an integral part of CPS’ Facilities Master Plan (FMP), launched in 2002 and completed in 2014, to rebuild and fully modernize CPS' aging fleet of buildings.
The state, which partnered with CPS on the FMP, required that money be set aside from the beginning to keep the fixed-up schools in shape in the future. The Ohio School Facilities Commission (OSFC), the agency in charge of the statewide school-building campaign, required districts to continue to commit money for maintenance for 23 years after the completion of the last new or renovated building.
In 2002, the Cincinnati Board of Education committed to spend $77.8 million over an 11-year period for maintenance on buildings constructed or renovated within the Facilities Master Plan. Acknowledging that maintenance is vital, the Board also committed one mill, or $6 million a year, of the November 2000 operating levy solely to building maintenance.
CPS' Facilities Department faced challenges as the Facilities Master Plan rolled out. Among the challenges was the added work of maintaining current buildings plus the new ones during several years of overlap. Maintenance responsibilities peaked in 2011 at 8.2 million square feet of buildings needing attention (up from 7.5 million square feet in 2004).
CPS' maintenance budget was projected to grow to $13.6 million by 2014.
A computerized work-order system, introduced in 2003, speeds the completion of repairs in CPS’ buildings. The interactive system handles repair requests from schools and offices more efficiently. For example, the work-order system automatically schedules preventive-maintenance work to keep equipment running well.
With the computerized system, work orders are sent directly to the technician in the field via either handheld or laptop computers. Technicians access information about machinery or equipment — such as the details of a furnace’s service warranty — to find out quickly the availability of parts and submit data back to a foreman.